filing

Organizing tips for cleaning off your desk

This past Monday was National Clean off your desk day! Yes, there is actually a national holiday for that! Who knew?

Getting your desk or home office space organized can often be overwhelming so we've compiled a few tips to help you get started.

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After

Before

Before

Step 1: Sort everything! Clear the surface and empty each drawer. Make piles of office supplies, things that don't belong on your desk, and go through that paper work! A good place to start in terms of paper is to think about the broad categories--Recycle, shred, file, attend to. The attend to pile will be the most time consuming so don't get hung up here quite yet.

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Step 2: Find a place for each category. Using drawer organizers or a rolling cart if your desk doesn't have drawers for supplies makes it much easier to maintain order so that you aren't facing a disorganized and overwhelming desk again in 3 months.

Step 3: Allocate. Put everything in it's place-- including filing, shredding and recycling piles. Add a few simple decor items or a plant to your desk top if you'd like. I find that I'm more likely to use my desk if I've "beautified it".

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Rolling cart from Ikea

Rolling cart from Ikea

Step 4: Work through that pile of paperwork that needs attention or action. Pay any outstanding bills, add any appointment reminders to your calendar, flip through the magazines and purchase or discard, and start a to do list of anything that can not be attended to at the moment. Keep that to do list on top of your active pile and commit to working through it over the coming weeks. If you have a place and a plan for your desk, the maintenance piece will just be your active paper pile.

Step 5: We would love to see what you are up to! Post a before and after picture of your desk and use our hashtag #helpyoudwell  Or if you'd like to skip steps 1-3 and let us do it for you, email us at info@helpyoudwell or give us a call (865)245-9080!

 

The Dreaded Paper Piles

If you have paper piles everywhere, feel overwhelmed with starting a filing system, or feel like your current filing system isn't working, we have a few ideas for you...

1. Create an active set of files that are easily accessible (not in your file cabinet). Use this to keep track of the paper that come in regularly. Think school, sports, events, and other family/kid related paperwork.


2. Each year, go through your file cabinet top to bottom and shred the things that are no longer relevant or needed. If you're not sure, check this list to see what's safe to toss and what you need to keep.


3. Move things online- many services offer the option of going paperless. Take the time to switch your regular service bills to online billing methods to save paper and save space in your file cabinet.

4. Start with an efficient and organized set of tabs. Half of the battle of paper organization is figuring out how specific to be when creating labels and tabs to keep things in order.


5. Figure out what system works best for your stage in life, time, and personality. Maybe simple is best for you- try this 4 file system. There isn't an end-all-be-all best way to file, so finding a system that works for you is really important and will make all the difference in being able to stay organized.
 

Lastly, If you can't imagine facing the paper on your own, give us a call and we will work through it with you!